HEBRON TOWN COUNCIL
HEBRON UTILITY REGULATORY COMMISSION
MINUTES OF NOVEMBER 15, 2016
The Hebron Town Council and Hebron Utility Regulatory Commission meeting of November 15, 2016 was called to order at 7:00 p.m. by President Dave Peeler. In attendance were Councilmen Pete Breuckman, David Peeler, Keith Cunningham, Mike Mantai and Councilwoman Kimberly Mouratidcs; MCO Representative Randy Decker, Town Marshal Josh Noel ; Clerk-Treasurer Fred Siminski; Attorney Theodore A. Fitzgerald and Recording Secretary Joanne Hansen.
Following the Pledge of Allegiance, on motion of Councilman Breuckman, seconded by Councilman Mantai and duly carried 5-0, the October 18, 2016 minutes were approved as presented.
Docket – President Peeler read the docket totals for November 15, 2016: Total
$525,638.39, Transfers $258,404.73 and Net Disbursed $267,233.66. On motion of Councilman Cunningham, seconded by Councilman Breuckman and duly carried 5-0, the Docket was approved as presented.
Resolution 2016-11-15, Reduction of Appropriations in the Rainy Day Fund; Resolution 2016-11-l5A, Reduction of Appropriations TIF Fund, and Resolution 2016-11-l5B – Reduction of Appropriations for Redevelopment Commission – ClerkTreasurer Fred Siminski explained the need for each of the Resolutions. On motion or Councilwoman Mouratides, seconded by Councilman Cunningham and duly carried 5-0, Resolution 2016-11-15, Resol ution 2016- l l – 5A and Resolution 2016-11-15B were passed and adopted.
Resolution 2016-11-15C, Additional Appropriations CEDIT; Resolution 2016-11-l5D, Additional Appropriations LOIT Special Distribution Fund (75%); Resolution 2016-ll-15E, LOIT Unrestricted Fund (25%); Resolution 2016-11-15F, Additional Appropriations Community Center Operating; Resolution 2016-11-15G, Stormwater Fund – On motion of Councilman Cunningham, seconded Councilman Breuckman and duly carried 5-0, Resolution 2016-11-15C, Resolution 2016-11-15D, Resolution 2016- 11-15E, Resolution 2016-11-15F and Resolution 2016-11-15G were passed and adopted.
Ordinance 2016-11-15 – An Ordinance Establishing the Porter County Economic Development (PCEDA) Grant Fund – Clerk-Treasurer Siminski read Ordinance 2016-11-15. On motion of Councilman Cunningham, seconded by Councilwoman Mouratides and duly carried 5-0, Ordinance 2016-11-15 was passed and adopted.
Ordinance 2016-11-15A – An Ordinance Adopting a Capital Improvement Plan for the Town of Hebron, Specifying Uses of Revenue Received from the Certified Distribution of CEDIT funds as Distributed by the Office of the Porter County Auditor in Fiscal Years 2016 and 2017 and Designating the receipts of said CEDIT Funds – Clerk-Treasurer Siminski explained the needs for the Ordinance and that an executed copy of the Ordinance must be given to County. On motion of Councilman Brcuckman, seconded by Councilwoman Mouratides and duly carried 5-0, Ordinance 2016- l l -15A was passed and adopted.
Resolution 2016-11-15H – Transfer of Appropriations – Clerk-Treasurer read Resolution 2016-11-l5H. On motion of Councilman Breuckman, seconded by Councilman Mantai and duly carried 5-0, Resolution 20 l 6- l l – l 5H was passed and adopted.
Boyce Key-Fund Program Approval – Clerk-Treasurer Siminski informed the Council that his office is need of a key punch upgrade as effective January 1 , 2017 Boyce will no longer be supporting the current system. He noted that upgrade will cost
$7,750.00. Following a discussion, on motion of Councilman Breuckman, seconded by Councilwoman Mouratides and duly carried 5-0, the Council approved the upgrade at the cost of $7,750.00 (funds to be taken from CCI).
Final 2016 Purchase Orders and Invoices – Clerk-Treasurer Siminski stated that all Purchase Orders and Invoices are to be submitted to his office by December 12, 2016.
Town Attorney Report
Attorney Fitzgerald reported that he and Dale Tuck (Anytime Fitness) carried the Bi-Centennial Touch through Valparaiso. He noted that it was his honor to carry the touch on behalf of the Town of Hebron.
Storm Water Project – Attorney Fitzgerald announced that the Town was able to purchase 7.6 acres for the detention/Retention pond for $25,000.00. He stated that DLZ was given the survey and DLZ will compute how much of the property will be excavated.
John Sturgill Update – Mr. Sturgill reported that he received quotes for the purchase of a generator for the Monroe Lift Station and Attorney Fitzgerald indicated that the contract was fine. Mr. Sturgill stated that the low bidder was Brand Electric, Inc. at the cost of $48,250.00 which includes a lineal foot for gas service of $18.50 for 275 feet proposed. On motion of Councilman Breuckman, seconded by Councilwoman Mouratides and duly carried 5-0, this expenditure was approved with the funds being taken from Waste Water Surplus. Mr. Sturgill will request the performance bonds and contracts.
Utility Adjustments – Jolissa Mirth, 152 Spruce Court – Ms. Mirth noted that her pool was drained and they had to refill the pool in order to close it. On motion of Councilman Breuckman, seconded by Councilman Mantai and duly carried 5-0, the Council approved a reduction to the sewer portion of the bill to an average of the past 12 months of usage.
Nancy Coughlin Request for Sewer Hookup – Nancy Coughlin, 752 W 800 S, was not in attendance, but there was a discussion regarding her request. Attorney Fitzgerald stated that engineering needs to be done (at the homeowner’s expense) and she can present this matter to the Council. MCO Representative Randy Decker stated he would look at the property. President Peeler tabled this matter.
Old Business – None
Facade Grant Application – Attorney Fitzgerald noted that after several attempts this application has his approval. On motion of Councilman Mantai, seconded by Councilman Cunningham and duly carried 5-0, the Council approved the Facade Grant Application.
Insite/Verizon Wireless Co-Location on South Water Tower – Attorney Fitzgerald reported that advised them to submit their paperwork for Council review.
Historical Society Letter – President Peeler read a letter submitted to the Council by Kathryn Wiltfang in which Mrs. Wiltfang announced her retirement from the Historical Society. Park Board President Chris Singel said the Park Board will maintain the Stage Coach Inn and the Pan Handle Depot. Mrs. Singel will contact Mrs. Wiltfang.
Parks – Chris Singel reported on the Fall Festival. She noted that pumpkins were purchased from a local farmer, the turn out was okay, the unused pumpkins and donuts were given to the school.
Mrs. Singel announced that Santa will be arriving by fire truck at the Hebron Elementary cafeteria on December 17th from 2:00 p.m. to 4:00 p.m. She noted that there will be a silent auction, crafts and hot chocolate.
Appointment of Linda Brebner as a paid Board member – On motion of Councilwoman Mouratides, second Councilman Breuckman and duly carried 5-0, this appointment was approved.
Dog Park – Mrs. Singel presented the Council will information pertaining to the proposed dog park. Councilwoman Mouratides stated that it was suggested that the park be located at the northwest corner of the 7 acres recently purchased by the Town. Mrs. Singel noted that an organization is willing to contribute to the park.
Police Department – Town Marshal Josh Noel gave the following Police Department Stats for October 18, 2016 to November 14, 201 6 – Traffic Stops 118,
Citations 42, Arrest Misd. 4, Arrest Felony 3, Calls for Service 133.
Marshal Noel gave the following Vehicle Report – Cars 1, 2, 3, 4, 5, and 10, no
issues; Car 6, Alternator, new Car 7 needs markings; Car 11 decommissioned.
Marshal Noel noted that Officer Vasquez passed all of her exams and will graduate Friday and will he back on the road Monday.
Construction Contract for Police Station – Construction is going as planned and on time.
Public Works Department – MCO Representative Randy Decker reported as
Hiring of Part-Time Plow Employees – On motion of Councilman Breuckman, seconded by Councilman Mantai and duly carried 5-0, Roy Kasten and Rick Owners were hired as part-time plow employees pending physicals.
Water Plant – Transfer pump #1 will need repair; waiting on a quote from Peerless Midwest
Applications for utility position – Four applications were received. Councilman Cunningham will review the applications.
The north water tower was disinfected and put online on November 10th and the south tower was drained. Ray’s Welding will be doing he repairs this week and it is anticipated refilling this tower this week.
Received a quote from Utility Supply to purchase residential meter by month: 12 a month for $205.00 each; 18 a month for $201.00 each; or 24 a month for $195.00 each. Following a discussion, on motion of Councilman Brcuckman, seconded by Councilwoman Mouratides and duly carried 5-0, the Council approved the purchase of 18 meters per month at the cost of
$201.00 each. Councilwoman Mouratides noted that the contract must be received by the end of the week.
Hydrants have bee flushed, so new problems to report.
Raw pump #2 was sent out to have the motor rewound. This pumps has not had any work done on it in three years.
Three of the seven drying beds have been cleaned. The sludge will be hauled by Wealing Brothers possibly next week.
The old red building was taken down and it took two dumpsters for the debris.
Storm Water – The following are Storm Water locations which still need to be completed:
503 North Washington – Repairs have been completed and grass seed
Tim Wilgus Park drain is a 4″ pipe which drains to the corner of Church and Van Buren. This pipe is undersized and there are several elevation issues associated with this system. Greenline Lanscaping is developing a plan and will provide a quote .
Limb pickup for the month has been completed.
Leaf pickup has started. There were some mechanical problems with the leaf vac on Monday, November 7th by Thursday the 10th it was back in service. The repair work was covered by Mobil, Inc. Under the work they
did in the Spring.
Preparing for the auction on November 19, 2016.
Banners and flags have been removed. New American flags are need next year.
All the garages have been cleaned and the old car lifts have been removed in the Police garage.
Completed Work Orders:
|Water Sewer Streets||56
Town announcements – President Peeler reminded everyone of the Tavvn’s auction scheduled for November 19, 2016 from 8:30 to 12:00 at the Waste Water Plant. He stated that all funds will be deposited in the general account.
Storm Water Drainage Board President Frank Stalbaum reminded the Council of the need for a replacement to the Storm Water Drainage Board. Clerk-Treasurer Siminski said he would advertise for all Boards.
There being no further business before Council on motion of Councilman Breuckman, seconded by Councilman Mantai and duly carried 5-0, the meeting was adjourned.